HIMS Team Overview

The Health Information Management System (HIMS) Team is led by Mrs. Samah Al-Duwaisan, TL (HIMS), and is one of the key divisions at Ahmadi Hospital. The division is dedicated to the improvement of healthcare quality and safety through the best use of proven, cost-effective information technology and management systems.

Established in 2006, the core functionality of HIMS Team is to acquire, analyse and protect digital and traditional medical information vital to providing quality patient care. With its highly trained professionals, it offers the latest in healthcare informatics technology applications based on carefully studied healthcare workflows across the hospital. This is a vital pillar of the daily operations management of health information and electronic medical records. HIMS Team has helped Ahmadi Hospital become a pioneer in Kuwait by replacing traditional (paper-based) medical records with electronic medical records.

This was done through the introduction of a sophisticated Hospital Information System (HIS) in 2008. Since then, the system grew stronger by integrating more applications and incorporating more workflows, which has taken Ahmadi Hospital one step closer to a paperless environment.

Vision

Our vision is to provide optimum, advanced, comprehensive, timely and cost effective healthcare informatics services built on state of the art technology solutions for Ahmadi Hospital’s healthcare providers and all oil sector employees and their dependents.

Objective

  • To ensure a high standard of medical care services rendered inside Ahmadi Hospital by facilitating the technology needed to provide these services reliably and securely.
  • To provide a paperless environment for all healthcare providers at Ahmadi Hospital by maintaining a comprehensive Health Information System that integrates with all medical equipment used.
  • To ensure that direct patient services are offered with a high degree of satisfaction.

Organization Chart

HIMS TEAM UNITS

1) Health Information System (HIS) Unit:

Mrs. Abeer Al-Kandari, Senior HIMS Officer heads the unit, it includes three subunits, HIS Support, PACS and Graphic Design unit, and Mr. Fawaz Alfalah (HIMS Officer) manages these subunits..

The Health Information system (HIS) is responsible for the integrated Hospital Information System (HIS) used in the hospital by all the clinical and admin staff to deliver the best care to the K-Companies staff and their families. The benefits of the HIS system include information improvement, efficiency enhancement, cost reduction, and better decision-making.

2) Health Information Management (HIM)

The unit is headed by Ms. Mona Mubarak, Senior HIMS Officer and it includes four subunits: Medical Records and Document Imaging management system (DIMS), those subunits are managed by Mrs. Fajer Bushehri. Birth & Death and Health Statistics, those subunits are managed Mrs. Badreyah Alsaffar (HIMS Officer).

Medical Records & Eligibility (MR) subunit is involved in the daily handling of the medical records eligibilities of all K-Companies employees and their families. Securely manage and maintain all medical documents and reports related to the patient in physical and electronic forms. Activate/Deactivate the medical records according to the official memos received from all K-Companies. Using Advanced Hospital Information Systems allows the hospital to be a pioneer in electronic medical records.

The Documents Imaging Management System (DIMS) subunit manages the documents scanning throughout the entire hospital including external documents, and excel to achieve a paperless environment.

The Health Statistics subunit role is very important in preparing and publishing the MOH Health Statistics, Management Health Statistics and Financial Health Statistics for the hospital, patients, specialties, physicians, and K-Companies, which can result in different studies and impact decision-making process. This subunit uses Microsoft Power BI that is a business analytics solution, lets us visualize data and share insights across KOC portal. Microsoft Power BI is connected to hundreds of data sources to bring data to life with live dashboards and reports.

3) Health Information Technology (HIT)

Mrs. Aisha Al-Bisher, Senior HIMS Officer heads the unit that plays a crucial role in delivering the best support to the hospital users' community. This includes the 24/7 support, Help Desk Calls, HIS Support (MEDITECH, PACS, DentiMax, EMS), Network & Communication, Hardware Support, Medical Group Portal Support, Ahmadi Hospital Website ,Publishing announcements in KOC Portal and Ahmadi Hospital Website, etc.

4) Clinic Management (CM)

Mrs. Sarah Al-Qattan, Senior HIMS Officer heads the unit and it includes three subunits: Reception, Call Centre and Scheduling. Mr. Mohammad Al-Hashemi (HIMS Officer) manages Scheduling and Call Centre subunits.

The Reception unit responsibility includes the handling of the decentralized receptions (Specialized outpatients Clinics, GP, PMS, SAH and A&E), booking appointments, reminder calls to the patients, and updating patients' data in the HIS.

The role of Call Centre subunit is managing inbound and/or outbound calls, following various communication scripts when speaking to a caller, patient engagement, identifying patient needs, answering questions and providing solutions/alternatives to issues. Scheduling subunit is mainly responsible for the building and arrangement of the outpatient specialties clinics in HIS system.

5) Clinical Documentation Quality Unit:

This Unit is headed by Mr. Nasser Al-Shayegi, Senior HIMS Officer, it includes four subunits: HIMS Manpower Contract, The Coding, Clinical Documentation Improvement (CDI) and Patient Information Management Centre (PIMC), those subunits are managed by Mrs. Badreyah AlHaqqan (HIMS Officer).

The Coding subunit is responsible for all the abstracting of inpatient and outpatient cases seen in the hospital, beside the quality assurance role of the unit in order to ensure the quality checks are performed on the case diagnosis coding., The role of Clinical Documentation Improvement (CDI) is to ensure the quality of this information to be documented and corrected when needed, by using the International Classification of Diseases issued by the World Health Organization to facilitate the classification of diseases and health problems.

The Role of HIMS Manpower Contract is the financial monitoring, control of the contracts, ensuring Health, Safety, Environmental and Quality compliance is maintained, and the procedures and objectives are achieved.

Patient Information Management Centre (PIMC) is a customer-focused, easy to find one-place Centre where the patients and hospital visitors can request various services:

The range of Services that are provided in PIMC:

  • Request and Receipt of Medical Reports.
  • Request To Whom It May Concern.
  • Release of Medical Information.

The location for E’temed office:

  • General Ahmadi Hospital.
  • South well / specialized Ahmadi Hospital.

Working hours:

From Sunday to Thursday, starting at 7:00am to 3:00pm.